Bids and Tenders

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Bids and Tenders

The Town of Cobourg uses a formal process for purchases over $50,000.00, which is regulated by the Purchasing Policy By-law 016-2012 (and amending by-law No. By-law 094-2014 for accessibility standards).

The Town of Cobourg uses this formal competitive Tender Bid Process:

To ensure openness, fairness, accountability and transparency in the procurement process while protecting the financial best interests of the Town;
To obtain the best value for the Town when procuring Goods and Services, and Construction considering the total cost, quality, service, availability, and other matters relevant to the Town;
To avoid conflicts between the interests of the Town and those of the Town's employees and members of Council;
To minimize risk to the Town.

New Procedures for Tender Openings due to COVID-19

With the current COVID-19 Situation and Social Distancing Protocol, our current procedure for Tender Openings has been adjusted.

Bids will be accepted at the delivery entrance of Victoria Hall, the rear East Door.
The Openings will now be conducted in the Market Building with each person practicing social distancing.
As Victoria Hall has now been closed, the Public will not be able to attend any Openings.
Results will be posted on this website immediately after.

Current Tender Bids

CO-21-16 PWD DUMP TRUCK CAB CHASSIS, Closing May 20, 2021 at 2:00 p.m.

Tender Documents

Tender Documents can also be found at Biddingo

CO-21-07 ENV ANAEROBIC DIGESTER CLEAN OUT PLANT #1, Closing June 2, 2021 at 2:00 p.m.

Tender Documents

Tender Documents can also be found at Biddingo

How to Submit a Bid

All submitted tender bids must be sealed with the appropriate Tender Bid Label securely attached to the outside of the bid package.

Sample Tender Bid Label

The office of the Municipal Clerk receives bid submissions (noting the date and time it was received) and keeps the documents secured and sealed until the official tender bid opening. The number of bids received and the names of bidders is confidential until after the opening.

Current Request for Quotations (RFQ)

CO-21-15 PWD PARKING LOT, PROPERTY AND GARDEN MAINTENANCE, Closing May 21, 2021 at 2:00 p.m.

Quotation Documents

CO-21-17 PRK SHRUB AND GARDEN BED MAINTENANCE, Closing May 13, 2021 at 2:00 p.m.

Quotation Documents

Current Requests For Proposals (RFP)

CO-21-12 ITS INFORMATION TECHNOLOGY STRATEGIC PLAN, Closing June 8, 2021 at 2:00 p.m.

RFP Documents

Documents can also be found on BIDDINGO

Bid and Tender Results

Please note these are unofficial results that detail the opening forms. To view "opening forms" and results please select appropriate link.

Results will be made official at upcoming Council Meetings after submissions are reviewed through Council Motions. The Council Motions awarding Tenders can be accessed below.

2021 Tender Results & Corresponding Council Motions Awarding Tenders:

CO-21-01 PWD ALBERT STREET RECONSTRUCTION Council Motion Awarding Tender

CO-21-02 PWD CONCRETE SIDEWALK CONSTRUCTION

CO-21-02 PWD CONCRETE SIDEWALK CONSTRUCTION ADDITIONAL TENDER RESULT

CO-21-03 PWD TERRY FOX SWM POND CLEANOUT Council Motion Awarding Tender

CO-21-04 PWD VARIOUS BRIDGE AND CULVERT REHABILITATIONS

CO-21-05 PWD SANITARY SEWER REHABILITATION PROGRAM Council Motion Awarding Tender

CO-21-06 CSD HARBOUR INFRASTRUCTURE REPAIRS

CO-21-08 LEG ELECTRONIC RECORDS AND DOCUMENT MANAGEMENT SYSTEM AND RECORDS DIGILIZATION SERVICES

CO-21-09 MAR HOT WATER SYSTEM FOR MULTIUSE MARINA BUILDING

CO-21-10 MAR HIGH EFFICIENCY HEATING COOLING DEHUMIDIFYING SYSTEM

CO-21-11 ENV SANITARY SEWER LINE FOR SCUM TROUGH PLANT 1