Bids and Tenders

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Bids and Tenders

The Town of Cobourg uses a formal process for purchases over $50,000.00, which is regulated by the Purchasing Policy By-law 016-2012 (and amending by-law No. By-law 094-2014 for accessibility standards).

The Town of Cobourg uses this formal competitive Tender Bid Process:

To ensure openness, fairness, accountability and transparency in the procurement process while protecting the financial best interests of the Town;
To obtain the best value for the Town when procuring Goods and Services, and Construction considering the total cost, quality, service, availability, and other matters relevant to the Town;
To avoid conflicts between the interests of the Town and those of the Town's employees and members of Council;
To minimize risk to the Town.

New Procedures for Tender Openings due to COVID-19

With the current COVID-19 Situation and Social Distancing Protocol, our current procedure for Tender Openings has been adjusted.

Bids will be accepted at the delivery entrance of Victoria Hall, the rear East Door.
The Openings will now be conducted in the Market Building with each person practicing social distancing.
As Victoria Hall has now been closed, the Public will not be able to attend any Openings.
Results will be posted on this website immediately after.

Current Tender Bids

CO-21-11 ENV SANITARY SEWER LINE FOR SCUM TROUGH PLANT 1, Closing March 9, 2021, 2:00 p.m.

Tender Documents can be found at Biddingo

How to Submit a Bid

All submitted tender bids must be sealed with the appropriate Tender Bid Label securely attached to the outside of the bid package.

Sample Tender Bid Label

The office of the Municipal Clerk receives bid submissions (noting the date and time it was received) and keeps the documents secured and sealed until the official tender bid opening. The number of bids received and the names of bidders is confidential until after the opening.

Current Request for Quotations (RFI)

There are currently no Requests for Quotations.

Current Requests For Proposals (RFP)

CO-21-10 MAR HIGH EFFICIENCY HEATING/COOLING/DEHUMIDIFYING SYSTEM, Closing March 2, 2021, 2:00 p.m.

RFP Documents

Addendum #1

CO-21-08 LEG ELECTRONIC RECORDS AND DOCUMENT MANAGEMENT SYSTEM AND RECORDS DIGILIZATION SERVICES, Closing March 9, 2021, 2:00 p.m.

RFP Documents

CO-21-09 MAR HOT WATER SYSTEM FOR MULTIUSE MARINA BUILDING, Closing March 9, 2021, 2:00 p.m.

RFP Documents

COBOURG POLICE SERVICES REQUEST FOR PROPOSALS

PLEASE NOTE CLOSING LOCATION FOR COBOURG POLICE SERVICES RFP'S

Closing Location:
Cobourg Police Service
Attention: Jackie Steacy
107 King Street West,
Cobourg, ON K9A 2M4

RFP#21-004 COBOURG POLICE SERVICES VEHICLE MAINTENANCE & REPAIRS, Closing Friday, March 12, 2021, 2 p.m.

RFP Documents

RFP#21-003 COBOURG POLICE SERVICES TOWING, Closing Friday, March 12, 2021, 4 p.m.

RFP Documents

Bid and Tender Results

Please note these are unofficial results that detail the opening forms. Results will be made official at upcoming Council Meetings after submissions are reviewed. To view "opening forms" and results please select appropriate link:

2021 Tender Results:

CO-21-01 PWD ALBERT STREET RECONSTRUCTION

CO-21-02 PWD CONCRETE SIDEWALK CONSTRUCTION

CO-21-02 PWD CONCRETE SIDEWALK CONSTRUCTION ADDITIONAL TENDER RESULT

CO-21-03 PWD TERRY FOX SWM POND CLEANOUT

CO-21-04 PWD VARIOUS BRIDGE AND CULVERT REHABILITATIONS

CO-21-05 PWD SANITARY SEWER REHABILITATION PROGRAM

CO-21-06 CSD HARBOUR INFRASTRUCTURE REPAIRS

2020 Tender Results:

CO-20-01 CSD RFP FOOD AND BEVERAGE CONCESSION VICTORIA PARK

CO-20-02 PWD MATHEW STREET RECONSTRUCTION

CO-20-5 MAR SHORE POWER