Bids and Tenders

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Bids and Tenders

The Town of Cobourg uses a formal process for purchases over $50,000.00, which is regulated by the Purchasing Policy By-law 016-2012 (and amending by-law No. By-law 094-2014 for accessibility standards).

The Town of Cobourg uses this formal competitive Tender Bid Process:

To ensure openness, fairness, accountability and transparency in the procurement process while protecting the financial best interests of the Town;
To obtain the best value for the Town when procuring Goods and Services, and Construction considering the total cost, quality, service, availability, and other matters relevant to the Town;
To avoid conflicts between the interests of the Town and those of the Town's employees and members of Council;
To minimize risk to the Town.

New Procedures for Tender Openings due to COVID-19

With the current COVID-19 Situation and Social Distancing Protocol, our current procedure for Tender Openings has been adjusted.

Bids will be accepted at Victoria Hall, between the hours of 8:30 a.m. and 4:30 p.m.
The Openings will now be conducted in the Committee Room, Victoria Hall, 55 King Street West, with each person practicing social distancing.
As Victoria Hall was closed, the Public was not permitted to attend any Openings. Victoria Hall is currently open; however there is not yet a defined date of when the Public will be able to attend any Openings.
Results will be posted on this website immediately after.

Current Tender Bids

CO-22-28 PRK FALL TREE PLANTING

PROJECT DESCRIPTION:

Tree Planting throughout the Town of Cobourg.

Issue Date: October 4, 2022

Closing Date: October 17, 2022 at 2:00 p.m.

Contract Documents

How to Submit a Bid

All submitted tender bids must be sealed with the appropriate Tender Bid Label securely attached to the outside of the bid package.

Sample Tender Bid Label

The office of the Municipal Clerk receives bid submissions (noting the date and time it was received) and keeps the documents secured and sealed until the official tender bid opening. The number of bids received and the names of bidders is confidential until after the opening.

Current Request for Quotations (RFQ)

CO-22-27 CSD Seasonal Lights

PROJECT DESCRIPTION:

Town of Cobourg, in partnership with the Downtown Business Improvement Association (DBIA), is seeking prices for the rental supply and installation of 90 (ninety) Seasonal Lights. The Lights are to be placed on existing Street Lights, and all power will be secured by the Town of Cobourg.

Issue Date: September 12, 2022

Closing Date: October 18, 2022 at 2:00 p.m.

Contract Documents

Picture of Current Street Lights

Current Requests For Proposals (RFP)

There are currently no Requests for Proposals

Bid and Tender Results

Please note these are unofficial results that detail the opening forms. To view "opening forms" and results please select appropriate link.

Results will be made official at upcoming Council Meetings after submissions are reviewed through Council Motions. The Council Motions awarding Tenders can be accessed below.

2022 Tender Results & Corresponding Council Motions Awarding Tenders:

CO-22-01 ENG-VARIOUS ROAD CONSTRUCTIONS

CO-22-02 ENV REMOVAL, TRANSPORTATION, AND LAND APPLICATION OF BIOSOLIDS

CO-22-05 MAR WATERFRONT PLAN VICTORIA PARK CAMPGROUND

CO–22–07 FIR INTERIOR RENOVATIONS TO THE COBOURG FIRE HALL 111 ELGIN STREET EAST COBOURG, ONTARIO

C0-22-08 CSD FOOD TRUCK SERVICES, VICTORIA PARK

C0-22-09 FIR FIRE MASTER PLAN AND COMMUNITY RISK ASSESSMENT

CO–22–10 FIR ONE CUSTOM RESCUE PUMPER APPARATUS

CO-22-18 PWD 2022 ROAD RESURFACING

CO-22-20 FIN RFP COMPREHENSIVE USER FEE STUDY FOR THE TOWN OF COBOURG

CO–22–21 FIR ONE CUSTOM RESCUE PUMPER APPARATUS (P-372)

CO-22-22 CSD Harbour Infrastructure Repairs