Bids and Tenders

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Bids and Tenders

The Town of Cobourg uses a formal process for purchases over $50,000.00, which is regulated by the Purchasing Policy By-law 016-2012 (and amending by-law No. By-law 094-2014 for accessibility standards).

The Town of Cobourg uses this formal competitive Tender Bid Process:

To ensure openness, fairness, accountability and transparency in the procurement process while protecting the financial best interests of the Town;
To obtain the best value for the Town when procuring Goods and Services, and Construction considering the total cost, quality, service, availability, and other matters relevant to the Town;
To avoid conflicts between the interests of the Town and those of the Town's employees and members of Council;
To minimize risk to the Town.

New Procedures for Tender Openings due to COVID-19

With the current COVID-19 Situation and Social Distancing Protocol, our current procedure for Tender Openings has been adjusted.

Bids will be accepted at the front entrance of Victoria Hall, between the hours of 10:00 a.m. and 3:00 p.m. Bids arriving outside of those times will have to call 905-372-4301 Ext 4205/4400 to make delivery arrangements.
The Openings will now be conducted in the Committee Room, Victoria Hall, 55 King Street West, with each person practicing social distancing.
As Victoria Hall was closed, the Public was not permitted to attend any Openings. Victoria Halls is currently open; however there is not yet a defined date of when the Public will be able to attend any Openings.
Results will be posted on this website immediately after.

Current Tender Bids

There are currently no Tender Bids

How to Submit a Bid

All submitted tender bids must be sealed with the appropriate Tender Bid Label securely attached to the outside of the bid package.

Sample Tender Bid Label

The office of the Municipal Clerk receives bid submissions (noting the date and time it was received) and keeps the documents secured and sealed until the official tender bid opening. The number of bids received and the names of bidders is confidential until after the opening.

Current Request for Quotations (RFQ)

There are currently for Requests for Quotations

Current Requests For Proposals (RFP)

CO-22-19 LSD Cargo Van Fleet Acquisition for By-Law & Licensing Services, Closing Extended from June 24, 2022 at 2:00 PM to July 8, 2022 at 2:00 PM

Contract Documents Issued May 31, 2022

Last Day for Questions: June 21, 2022

CO-22-21 FIR ONE CUSTOM RESCUE PUMPER APPARATUS (P-372), Closing July 15, 2022 at 2:00 PM

Contract Documents Issued June 14, 2022

The request for proposal (RFP) is an invitation by the Town of Cobourg to prospective proponents to submit proposals to design, construct and deliver a Custom Rescue Pumper Apparatus.

Last Day for Questions: Friday, July 8, 2022 4:00 p.m.

Bid and Tender Results

Please note these are unofficial results that detail the opening forms. To view "opening forms" and results please select appropriate link.

Results will be made official at upcoming Council Meetings after submissions are reviewed through Council Motions. The Council Motions awarding Tenders can be accessed below.

2022 Tender Results & Corresponding Council Motions Awarding Tenders:

CO-22-01 ENG-VARIOUS ROAD CONSTRUCTIONS

CO-22-02 ENV REMOVAL, TRANSPORTATION, AND LAND APPLICATION OF BIOSOLIDS

CO-22-05 MAR WATERFRONT PLAN VICTORIA PARK CAMPGROUND

CO–22–07 FIR INTERIOR RENOVATIONS TO THE COBOURG FIRE HALL 111 ELGIN STREET EAST COBOURG, ONTARIO

C0-22-08 CSD FOOD TRUCK SERVICES, VICTORIA PARK

C0-22-09 FIR FIRE MASTER PLAN AND COMMUNITY RISK ASSESSMENT

CO–22–10 FIR ONE CUSTOM RESCUE PUMPER APPARATUS

CO-22-18 PWD 2022 ROAD RESURFACING

CO-22-20 FIN RFP COMPREHENSIVE USER FEE STUDY FOR THE TOWN OF COBOURG

2021 Tender Results & Corresponding Council Motions Awarding Tenders:

CO-21-01 PWD ALBERT STREET RECONSTRUCTION Council Motion Awarding Tender